Deadlines
Know what’s due before it becomes urgent. A live compliance calendar with reminders, so a filing date never slips past you again.
Practice management for accounting firms
Your client should never have to remind you.
- Not because you don’t care.
- Not because you’re bad at your job.
- Not because anyone meant to.
- But a deadline slips.
- A document sits unread.
- A question waits too long.
- And your client is the one who remembers.
Practicore remembers first, so they never have to.
For firms where a missed deadline isn’t an option.
AI suggests. You decide. Nothing is filed until a practitioner says so.
A story every firm knows
It’s 4:45pm on a Friday. A client phones.
“I thought you submitted that.”
One team member thought another was handling it.
The supporting documents are somewhere in email.
The deadline was yesterday.
Nobody intended for it to happen. Everyone was busy. Everyone was doing their best.
The system failed.
That’s the problem Practicore solves.
It was never carelessness
Nobody was careless. The work just lived in too many places.
The best firms aren’t the ones who remember everything. They’re the ones who never have to, because the work lives somewhere the whole firm can see, not in six calendars and a hundred inboxes.
Because right now, the risk hides in plain sight, in the everyday places work passes through:
Outlook calendars
WhatsApp threads
Sticky notes
Excel trackers
Email inboxes
“I’ll do it tomorrow”
Everything works…
Until someone goes on leave. Gets sick. Resigns. Or simply forgets.Your firm shouldn’t depend on perfect memory.
Imagine instead
Monday morning. You open Practicore.
In one place, you immediately know:
- Every deadline approaching.
- Every client waiting.
- Every missing document.
- Every overdue task.
- Every team member’s workload.
Nothing hiding. Nothing forgotten. Nothing that depends on asking around the office. You already know, before anyone asks.
Practicore · Firm dashboard
Open deadlines
14
3 due this week
Awaiting approval
37
across 9 clients
Work due over the next 7 days
VAT return · Acme (Pty) Ltd
Due in 2 days · assigned to Thandi On track
Due in 2 days · assigned to Thandi On track
Bank statement · Riverside Cafe
Requested from client 4 days ago Still outstanding
Requested from client 4 days ago Still outstanding
Transactions to review
AI-categorised · awaiting sign-off Awaiting approval
AI-categorised · awaiting sign-off Awaiting approval
Built around one promise
Nothing falls through the cracks.
Everything below is just how that promise gets kept, every day.
Documents
Collect once. Store once. Find instantly. Request documents from clients and track what’s in and what’s still outstanding.
Workflows
Every job has a clear next step. No guessing about where a piece of work stands, or who’s meant to move it forward.
Team accountability
Everyone knows what’s theirs to carry, and you can see the whole firm’s work at a glance.
Client communication
Keep conversations tied to the work, not scattered across inboxes and WhatsApp. Clients log in to an included portal to see what’s outstanding, what’s done and what you still need from them.
Knowledge
The checklists and required documents for each job live on the work itself, so your firm’s way of doing things isn’t locked in your most experienced people’s heads.
You decide, and you can prove it
The AI suggests. You decide.
Everyone is adding AI. We use it differently. Hand Practicore any document or spreadsheet and it reads what’s there, then suggests what to capture. You decide what’s true. It never writes and never files on its own.
And every fact is backed. Type anything by hand and Practicore keeps it flagged until a document supports it, so every figure ties back to the page it came from.
When the regulator asks, you have the receipt.
Edit a backed field by hand and Practicore flags the divergence, so you always know what your documents actually say.
Practicore Anywhere
Your client comes with you, onto any website.
You’ll always leave Practicore to do the real filing: a tax authority, a company registry, a bank, an insurer’s portal. Your client’s registration number, directors, VAT and addresses are right there, one keystroke away in any form.
You pick each field. It never fills on load, never submits, and never touches a password. It runs in your own browser session, with no stored logins. The client’s knowledge, brought to the work. Not automation taking the wheel.
Company registration number
Type here, or pick a suggestion ▾
2019/123456/07Acme Trading · top match
2015/654321/07Acme Holdings
4820137651VAT number
You pick. Practicore never submits the form.
Built around your jurisdiction
Your clients’ data. Under your control.
Your clients hand you their whole financial life; keeping it safe is the quiet part of the job. Firms answer to the rules of the country they operate in, so Practicore is built for that, not adapted afterwards.
Practicore is built on one rule: the AI may read context and make suggestions, but it never writes and never persists. The human practitioner is the only writer to the record. Suggestions stay suggestions until you act on them.
Every firm’s data is isolated from every other firm’s, encrypted in transit, and kept resident in its own jurisdiction. You stay in control of the record, and you can see exactly who did what.
- AI suggests, you decide. No automated writes, ever.
- Encrypted and isolated. Per-firm row-level isolation, TLS in transit, credentials AES-256 encrypted.
- Resident where it belongs. Data stays in its own jurisdiction by default.
Practicore is encrypted and operator-decryptable for server-side processing. It is not a zero-knowledge system, and we say so plainly.
Resident in your jurisdiction
The real ROI
Forget the feature list for a second.
Automation, AI, workflows, dashboards, reports. Here’s what those actually mean for your firm.
- One less missed deadline.
- One less apology to a client.
- One less late-night scramble.
- One less compliance risk.
- One more relaxed Friday afternoon.
Pricing
One subscription. One promise kept.
Start free with a one-client demo of the whole product. A solo practitioner runs their whole book on one seat for R595 a month (ex VAT), with unlimited clients. We never charge per client, so load your whole book. A firm with a team pays per active practitioner, everyone sharing the same clients and record, with read-only users included. Annual billing saves two months.
One Practicore subscription replaces:
Practice-management software
Bank-statement converter
Document storage and custody
and adds AI categorisation
Free Demo
For evaluating firms. The compliance workflow, one client.
R0free, no card
- The full compliance workflow: bank conversion, reconciliation, compliance calendar, document collection, AI categorisation, client portal, audit trail
- One practitioner, one client
- Upgrade the moment you need a second client or seat
Solo
Independent practitioners, a single seat.
R595flat, one seat / month · ex VAT
- The full compliance workflow: bank conversion, reconciliation, compliance calendar, document collection, AI categorisation, client portal, audit trail
- One practitioner, unlimited clients
- Included client portal: your clients log in to see what’s happening
- In-jurisdiction document storage and custody
- A single-user workspace. Bring on a colleague and you’re on Standard
Standard
Firms with a team
R1,195per practitioner / month · ex VAT
- Everything in Solo, plus the tools to run a team:
- Assign clients and work across your practitioners
- Timesheets with review and approval
- Billing, invoice candidates and disbursements
- Per-practitioner margins and utilisation
- Team roles, reviewer gates and per-user audit
- Read-only users included, for partners and reviewers who only need to view
- Unlimited clients and practitioners
Solo is the full compliance workflow for one practitioner; Standard adds the practice-operations layer that a firm needs to run a team: work assignment, timesheets, billing and margins. A junior spending 30 minutes a day on manual capture and client follow-ups costs a firm more than a Practicore seat. Annual billing saves two months; the founding cohort (first 8 firms) gets 30% off for 24 months. Premium intelligence add-ons (beneficial ownership and more) arrive later. All prices exclude VAT and are in ZAR; Practicore is in early access, taking on a founding cohort of firms.
Your client never has to wonder if it’s handled.
Compliance work will keep getting automated. Trust won’t. Clients stay because they trust you, and they’ll remember that you always knew what was happening: the deadline was met, the document was there, the follow-up came before they asked. To them, everything just worked.